Step I: Login to the College portal
The College Principals will login to their respective portals using their registered ids and passwords. These are the same as used in previous years. In addition, Multiple login IDs will be given to the colleges for departmental TICs and Convenor, College Admission Committee.
Step II: Declaration of Cut-off
a. Formation of Admission Committees: College Admission Committee is to be formed in all Colleges. The College Principals will be declaring the cutoffs after consulting the Admission Committees. The Admission Committees of the colleges may study the trend of the data and declare reasonable cutoffs, considering all aspects. Minutes of all such meetings must be kept for records to be sent to the Admission Branch, DU after the admissions are over.
b. The schedule to be followed for declaring the cutoffs is:
In case seats are still vacant, further Cut-Offs may be announced by the University to fill the same. If needed, the University may also conduct a special drive in order to fill vacant seats against reserved category.
c. Colleges to submit the cut-off to the University every Saturday by 1:00 pm starting from 10th Oct 2020.
Step III: Approval of the candidates
Upon declaration of a Cut-Off list, the applicants will log in to their Dashboards and choose one course and one college in which they wish to claim admission.
a. Colleges would be allowed to filter the applicant list as per their cut-off list. This would help in removing the spurious list of applicants.
b. Details of the candidates will appear on the Dashboard of the college Course-wise.
c. Course in-charge/ Teacher in-charge to verify the minimum qualifications/eligibility, cut-off requirement and certificates uploaded by the applicants.
d. Convenor, Admission Committee to check and Recommend/Not-Recommend the cases for admission.
e. Principal to finally Approve/Decline the admission for cases recommended by the Convenor.
f. For all Declined/Pending cases, remarks will have to be made citing the reason for the same. These remarks will reflect on the Dashboard of the applicants.
g. The list of Approved/ Declined cases to be uploaded by the college on their respective website on a daily basis.
h. All cases within a cut-off will have to be closed before the declaration of the next cut-off.
This process is to be completed on the day of closing the admission to a respective cut-off. For example, for First Cut-off, the colleges will upload and inform the status of all approved/declined cases by 1:00pm 15th, October, for second Cut-off the approval/declined cases must be completed by 1:00pm 22nd, October, 2020 and so on.
Step IV: Online verification of documents by respective colleges
The College shall verify the documents uploaded by the applicant for eligibility and meeting the required Cut – Off.
a. The uploaded documents will be verified online by the respective colleges within 24 hours after the applicant applies.
b. In case of lack of necessary document(s)/ difficulty in reading the document(s)/ and such, the candidate to be contacted on email/phone so that the same may be provided by him/her to the college directly for quick action. Please note, in case the applicant has studied from C.B.S.E. Board and his/her marksheet is not uploaded for whatever reasons, the Colleges are requested to access the marksheet directly from the CBSE portal/Digilocker, as past practice.
c. Colleges can set up procedures for contacting such candidates. The list of such candidates to be uploaded on the College website on daily basis.
d. In case the candidate does not respond within the stipulated time, or where documents remain insufficient even after sending reminders, the admission may be Declined citing reason.
e. No application to be left undecided. It has to be either Approved or Declined before declaring the next cutoff.
f. The applicant to be communicated the status of the application on their dashboard.
g. Those Approved will pay the fee and receive a confirmation of their admission.
Step V: Payment of fees to confirm admission
Once the Principal of the College approves the admission, the applicant will receive a link on their Dashboard through which they will submit the college/course fees due. This fee can be paid only through the online mode from the University of Delhi’s UG portal.
a. The applicant will have to pay the fee within the stipulated time after getting approval by the Principal of the College. An acknowledgement slip bearing transaction ID, Credit Card/ Debit card/ Netbanking details and date of transaction will be generated as a proof for future reference. On successful payment of fees, the applicant is granted provisional admission to the said college.
b. Payment of admission fees will confirm the provisional admission of the candidate to a course in a college. Once an applicant has paid the course fees in a particular course, his/ her name from all other courses/ colleges will be removed in that particular cut-off.
c. The confirmed cases will also reflect on the College Dashboard.
d. It is extremely important that applicants pay the fee within the timeframe allocated, failing which it will be concluded that the applicant is not interested in the course of study at that college, and the admission will not be offered to the applicant.
e. Once the applicant has gained admission, they will have to sign an online declaration stating, “I shall abide by all the rules and regulations laid down by the University and the College.”
Step VI: Process for change of course/college in subsequent Cut-Offs
a. If, in subsequent cut-off lists, an applicant finds himself/herself eligible for admission to any other colleges/courses, s(he) can withdraw admission in the course/college s(he)had gained admission/ approval has been granted to in the previous list.
b. Withdrawal fee of Rs 1000.00 will be levied, and the applicant may now choose new combination of courses/ colleges, subject to eligibility and meeting the course-specific requirements.
c. Once an applicant has withdrawn his/ her admission, he/ she cannot be re-admitted to that course in that particular college at any time. S(he) will have to undergo the admission process anew, subject to availability of seats and the applicant meeting course-specific eligibility
d. Through a centralised process the admission fee will be adjusted automatically and the applicant will have to pay only the balance fee if it is more than the fees already paid at the previous college. If the fee in the latter college is less, the balance will be refunded to the applicant‟s account or to an account declared by the applicant as per the College/University rules after the admissions are closed.
Steps I-V Will have to be followed for five Cut-offs
Admissions Under Special Cut-Offs
a. The Special Cut-Off will be declared for only those candidates who could not/ did not take admission in the previous Cut-Offs for whatsoever reasons.
b. Deciding the cutoff for Special Cutoff: The Special Cut-Off for a course will be the last declared cut-off of the course. That is, if a college declared 3rd Cut – Off for a particular course and no further cut–offs were declared then after, but it was later found that some seats
remained vacant after the 5th cut–off due to movement of students; the Special Cut–Off will be the one declared in the 3rd Cut–Off for that particular course.
c. The colleges will declare the number of seats left vacant in each course after the 5th Cut – Off.
d. There will be no movement allowed during the Special Cut – Off.
e. The applicant gives his/ her preferences of the available course (A) and available colleges (B).The allotments to the course and the colleges, only for the Special Cut– Off, will be made centrally using the formula (min A + min B) where A is the preference to a course and B is the preference to a college, B will be dependent on A.
Detailed Timeline for UG Merit Based Admission Process
Rules for Refund of Fee on Account of Withdrawal/Cancellation of Admission
a. When a student applies for withdrawal of admission up to the last date of admission – Full fee including examination fee after deduction of Rs 1000.00
b. When admission is made inadvertently due to error/omission/commission on the part of the University/College – Full fee and full examination fee.
c. When cancellation of admission is due to concealment/ falsification of facts, submission of false/ fake certificates(s), providing misleading information by the student, or for any error/ mistake on the part of the student – No fee will be refunded.
d. When a student of Self-Financing course applies for withdrawal of admission on or before the last date of admission – Full fee including examination fee after deduction of Rs1000.00
e. In case a student after his/her admission expires within one month of the last date of admission – The full fee including the examination fee will be refunded to his/her parents.